What is a Wedding Day Timeline and Run Sheet?

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Don’t panic – as a leading wedding planner in Sydney, we know that most couples are a little confused when it comes to the wedding day ‘timeline’ and run sheet/s.

Strictly speaking your timeline should start from the minute you and the bridal party wake and start your prep – do not forget the groom and groomsmen prep and process here too.

This includes timelines for the make up and hair artisans, photographer and videographer, transport, the travel time to the ceremony site, photography et al at the ceremony site, transport times and procession to the reception and then the ‘run sheet’ for the reception which is vital to ensure the venue and staff, bridal party, suppliers, vendors and your guests know exactly how you wish your schedule to run.


Music – no matter if its a live band or recorded or a mix of both – is a key factor in the ‘timeline’ and ‘run sheet’ as the music directs tempo, pace and flow of the reception from your guests arrival to your grand entrance, through to the food and beverage server/s, the first dance, cake cutting and finally the departure.

If you have not partnered with a wedding planner for the planning phase you can still contact a wedding planner of choice for options as to an ‘on the day coordination’ service or simply a ‘consulting service’ – by hourly rate to help you sort out the days timeline and critical ‘run sheet’. The wedding planner can brief the MC too.

Have a truly wonderful and unforgettable day.

Cheers for now,

LUXE – Unforgettable Events

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